Managing Automatic Reminders in FastDoc

Owned by Mayank
Last updated: Dec 19, 2024
2 min read

Introduction

FastDoc’s automatic reminder system is a key feature designed to help teams proactively document important features and tasks. This article will walk you through how to effectively manage automatic reminders, focusing on customizing them for different issue types to maximize their benefits.

Understanding Automatic Reminders

Automatic reminders in FastDoc notify users about tasks or issues that require documentation. However, to prevent notification fatigue, FastDoc includes flexible options to tailor these reminders to your needs:

  • Default Reminder Settings: By default, reminders are enabled only for Epic issues, while they are turned off for other issue types. This ensures you focus on critical tasks without unnecessary distractions.

  • Post-Completion Reminders: When a ticket is marked as "Done," an automated comment is added to remind the reporter to create documentation using FastDoc. This ensures documentation isn’t overlooked after task completion.

  • Notification Limitations: While only the reporter of a Jira ticket is addressed directly, watchers or assignees may receive Jira notifications based on their notification preferences, which are outside FastDoc’s control.

Step-by-Step Guide to Managing Automatic Reminders

Follow these steps to configure automatic reminders in FastDoc:

1. Access Your Settings

  • Open the FastDoc app and navigate to the settings page.

image-20241220-030213.png

2. Enable or Disable Reminders

  • On the settings page, you’ll find options to enable or disable reminders for yourself.

  • Choose to turn reminders off entirely or customize them for specific issue types.

3. Select Issue Types

  • The system dynamically displays issue types based on your project permissions.

  • Select the issue types for which you want to receive notifications, such as Epics, Tasks, or Bugs.

4. Save Your Preferences

  • Once saved successfully, changes will be applied across your Jira project for you.

5. Receive Tailored Notifications

  • Once set up, you’ll receive notifications only for the selected issue types, allowing you to stay focused on high-priority tasks.

image-20241220-030145.png

Benefits of Managing Automatic Reminders

By configuring automatic reminders, you can:

  • Stay Focused: Avoid unnecessary alerts and focus on the tasks that matter most.

  • Proactively Document: Ensure critical documentation is created and shared with your team promptly.

  • Enhance Team Productivity: Streamline workflows and reduce the risk of missed documentation.

Conclusion

FastDoc’s automatic reminder system is a powerful tool to help you stay organized and efficient. By customizing reminders for specific issue types and leveraging post-completion notifications, you can ensure that important documentation tasks are never overlooked. Follow these steps to tailor the system to your needs and maximize its benefits for your team.